Reimbursement for the Klingenstein-Simons Fellowship Awards in the Neurosciences meeting will be administered by The Esther A. & Joseph Klingenstein Fund ("The Fund").  The Fund will reimburse for reasonable and documented expenses as outlined below.  

 

All travel and hotel arrangements must be booked through CCE Global Meetings & Incentives.  Requests for travel should be made through this registration site.  If you have additional questions, please contact Elise Volpe at elise.volpe@ccce-global.com or 877-636-0170 x1.

 

Economy tickets must be purchased at least 14 days in advance through CCE Global Meetings & Incentives.

 

All Amtrak tickets must be purchased through CCE Global Meetings & Incentives.  Regional trains must be reserved.

 

Personal vehicles will be reimbursed on a per mile basis in addition to parking and toll costs.  A map printout is required as a distance document.  The mileage rate is equivalent to the IRS standard which can be found online.

 

Travelers are expected to use NYC taxicabs.  Taxi stands are located outside each terminal and taxis can be hailed from in front of the hotel.  Comparable ride-booking services (such as Uber or Lyft) may also be used.  Fares will be reimbursed with a receipt and a tip clearly noted.

 

Hotel accommodations must be booked through CCE Global Meetings & Incentives and the request made through the registration site.  Meeting participants will be staying at The Redbury New York at 29 E. 29th Street.

 

The Fund reimburses personal meal expenses while traveling on business and when a particular meal is not already provided by the meeting.

 

Maximum meal expenses (including beverages and gratuities) are as follows:

Receipts are required for all expenses.  In the event a receipt is lost, a written statement should be submitted with the expense report noting the amount, date, business purpose, and the amounts stated that were incurred.

 

For reimbursement, The Fund requires that receipts be tallied, and sent along with how the reimbursement check should be drawn, including complete mailing address where it is to be sent.  Any expenses not listed above in the amount of $250 or more must be preauthorized in writing by The Fund, and a copy of the authorization must be submitted with the request for reimbursement.  Please use this reimbursement form and send reimbursement requests within 30 days of the meeting to:

 

 

Kathleen Pomerantz, Vice President

The Esther A. & Joseph Klingenstein Fund, Inc.

 

 

Please contact Kathleen Pomerantz at kathleen@klingenstein.org with any questions.